AI Governance Briefing — January 30, 2025
As EU market-surveillance authorities prepare Article 5 spot checks, Zeph Tech is staging disclosure kits and regulator contact trees before the 2 February enforcement wave.
Executive briefing: The EU AI Act empowers national market-surveillance authorities to demand documentation and conduct inspections once Article 5 prohibitions become enforceable on . Commission guidance signals that early audits will focus on technical files, risk rationales, and withdrawal evidence. Zeph Tech is rehearsing regulator outreach, packaging decision logs, and priming counsel to manage cross-border requests.
Regulatory checkpoints
- Technical documentation. Maintain Article 71 files covering system descriptions, training data, risk assessments, and shutdown actions for every prohibited capability.
- Incident cooperation. Article 72 and Article 73 require providers and deployers to grant authorities access, run evaluations, and submit post-market monitoring results on demand.
- Transparency obligations. Keep consumer notices and public communications ready to explain the removal of unacceptable-risk functionality and point to alternative services.
Response playbook
- Confirm regulator points of contact, escalation thresholds, and translation resources for each EU member state where Zeph Tech operates AI services.
- Stage secure data rooms containing source evidence, supplier attestations, and governance minutes so audits can proceed without scrambling.
- Embed legal, privacy, civil-rights, and security roles in the response cell to validate disclosures before submission.
Forward view
- Track market-surveillance feedback to refine high-risk and general-purpose AI programmes ahead of the August 2025 activation of Articles 52–56.
- Update the enterprise risk register and board briefings with enforcement trends, fine ranges, and remediation timelines.
- Use lessons to inform vendor onboarding and contract clauses covering Article 5 representations, audit rights, and evidence retention.