Privacy

Privacy Policy

This policy explains what information Zeph Tech LLC collects through zephtech.net, how we use it, and what rights you have regarding your personal data.

If you have questions, email contact@zephtech.net at any time.

Last updated:

Who we are

Zeph Tech LLC ("we," "us," or "our") operates zephtech.net. Zeph Tech provides secure workflow software, ZephCMS implementation support, custom software services, security advisory, and public research content.

This privacy policy applies to visitors, subscribers, contact form users, project inquiries, research readers, and other users of this website. ZephCMS deployments and client services may be governed by separate contracts, data processing terms, or implementation-specific privacy documentation.

Information we collect

We collect information in three ways: information you provide directly, information collected automatically, and information from third-party services.

Information you provide

  • Contact and project forms. When you send us a message, we collect your name, email address, inquiry type, organization details if provided, and message content. We use this to respond to your inquiry and route it to the right service, ZephCMS, advisory, research, or support path.
  • Newsletter or update forms. When you subscribe to updates, we collect the details you submit, such as name and email address. This data may be processed by Netlify form handling or another service provider we use for site operations.
  • Voluntary project details. If you describe records, workflows, systems, security needs, or implementation goals, we use that information only to evaluate and respond to your request unless a separate client agreement says otherwise.

Information collected automatically

  • Analytics data. We use Plausible Analytics, a privacy-focused analytics service that does not track individuals across sites. Plausible collects aggregate page views, referral sources, browser type, country from truncated IP, and device type.
  • Server logs. Our hosting provider may maintain standard server logs that include IP address, browser user-agent string, requested pages, and timestamps. These logs are used for security monitoring, abuse prevention, and site reliability.

Information from third-party services

  • Embedded or linked services. We may link to ZephCMS pages, scheduling tools, analytics providers, hosting services, or other external services. Those providers process information under their own policies when you use them.
  • Advertising or sponsorship tools. If advertising, sponsorship, or measurement tools are active on the site, they may collect limited technical information according to their own policies and the consent choices available to you.

How we use your information

We use the information we collect for the following purposes:

  • Respond to inquiries. We use contact details and message content to respond to project, ZephCMS, advisory, research, correction, media, or partnership requests.
  • Deliver requested updates. We send newsletters or updates only when you request them or where otherwise permitted by law.
  • Improve the website and services. Aggregate analytics help us understand which services, research topics, and pages are useful.
  • Maintain security. Logs and form metadata help us detect abuse, spam, unauthorized access attempts, and reliability issues.
  • Evaluate service fit. Project details help us decide whether ZephCMS, custom software, advisory, or another path is appropriate.

We do not sell, rent, or trade your personal information. We do not use project inquiry details for unrelated marketing without permission.

Cookies, analytics, and advertising

We aim to keep measurement lightweight. Plausible Analytics is used for aggregate website analytics and is designed to operate without personal tracking profiles.

If we use advertising, sponsorship measurement, embedded scheduling, or other third-party tools, those services may use cookies or similar technologies. Where legally required, consent controls may allow you to accept or reject non-essential categories.

You can manage many browser-level privacy settings directly through your browser. Third-party services may also provide their own opt-out mechanisms.

Data retention

  • Form submissions. Contact, project, newsletter, and partnership form data is retained only as long as needed to respond, maintain records, prevent abuse, or manage a prospective client relationship.
  • Client conversations. If an inquiry becomes a client engagement, retention may be governed by the applicable statement of work, contract, or legal requirement.
  • Analytics data. Aggregate analytics may be retained for trend analysis because it does not identify individual visitors.
  • Server logs. Hosting and security logs are retained according to provider practices and operational needs.

Data security

We use reasonable administrative and technical safeguards for website data, including HTTPS, restricted administrative access, multi-factor authentication where available, access reviews, and provider security controls.

No method of electronic transmission or storage is completely secure. If we become aware of a security incident affecting personal data, we will take appropriate steps under applicable law.

Third-party links

Our website links to external websites, including ZephCMS, official research sources, vendor documentation, standards bodies, and scheduling or service providers. These third-party sites have their own privacy policies, and we are not responsible for their content or privacy practices.

Children's privacy

Our site is not directed at children under the age of 13, or under 16 where GDPR applies. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, contact us and we will promptly delete the data.

Your rights

Depending on where you live, you may have rights to access, correct, delete, restrict, or object to certain processing of your personal information. You may also have the right to withdraw consent where processing is based on consent.

To exercise a privacy right, email contact@zephtech.net. We may need to verify your identity before responding.

We do not sell personal information. If that practice ever changes, this policy will be updated and any required opt-out controls will be provided.

International data transfers

Our website and service providers may process information in the United States or other countries where infrastructure is located. We rely on provider safeguards and applicable legal mechanisms for international transfers.

Changes to this policy

We review and update this privacy policy as needed to reflect changes in our website, services, legal requirements, or provider practices. Material changes are reflected by the last updated date at the top of this page.

Contact us

If you have questions or concerns about this privacy policy or our data practices, contact us:

We aim to respond to privacy-related inquiries within a reasonable time and in accordance with applicable law.